In a perfect world, RightFax coversheets would be really easy to create. It seems like everything we do is getting easier all the time. . .except creating RightFax coversheets! It is probably the number one question we get and our most read blog post since our blog began. Why is it such a pain? Well, since Word 2000 was released, Microsoft has changed the way that Word renders files that are printed to PCL. Word 97 and Windows 98 work really well but anything newer is asking for trouble. It highly likely that a great deal of you are operating with a newer Microsoft version, therefore encountering the problems we so often are asked about.
Enter, the work-around:
The easiest way we have found is to create them in Microsoft Excel and then print to PCL. MS Excel doesn’t seem to have the same rendering bugs that Microsoft Word does. Here is a link to a sample The Fax Guys coversheet in Excel format.
Click here to download this sample/template.
You can download this file, edit it in Excel, then print to a HP LaserJet 4 / HP LaserJet 4000 printer. Complete instructions on how to create the PCL files are posted in the Administrators Guide.
Another resource that might be helpful too is this video:
It might help to watch this coversheet management video once you have created your own coversheet:
Hey, we just want to help! What else do you need to know? We are happy to assist you with anything RightFax- related! Have a great week! 